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Job Summary: The Oklahoma Department of Transportation – Office of Innovation is seeking a qualified Adobe Sign Specialist to develop an automated process for capturing Disadvantaged Business Enterprise (DBE) commitment signatures using Adobe Sign. The ideal candidate will have extensive experience with Adobe Sign and a strong background in process automation and digital document management.

Key Responsibilities:

  • Develop a standardized Adobe Form for clients to accurately enter and capture data.
  • Coordinate with other specialists on the job, including those with PowerAutomate experience.
  • Work closely with the Project Manager from OMES and IT professionals on the construction side running AWP.
  • Coordinate online with contractors and subcontractors, presenting wireframes or prototypes.
  • Implement validation and error-checking mechanisms to reduce calculation errors in submission fields.
  • Provide pre-submission feedback to end-users to ensure accuracy and completeness.
  • Capture electronic signatures/attestations within 5 days of subcontractor quote submission.
  • Develop a DBE Commitment Submission process, including creating a PowerAutomate process to convert Adobe Form data to Excel.
  • Establish a standard location for uploading DBE quote documents, independent of BidX.

Qualifications:

  • Proven experience as an Adobe Sign Specialist or similar role.
  • Strong knowledge of Adobe Sign and its integration with other software tools.
  • Experience with process automation tools, particularly PowerAutomate.
  • Proficiency in Excel and PowerBI.
  • Excellent attention to detail and problem-solving skills.
  • Strong communication skills to provide clear instructions and feedback to end-users.
  • Ability to work independently and as part of a team.

Required Skills : Adobe Form
PowerAutomate
Excel
PowerBI
Nice to have ** AWP (Niche to construction) ? mainly about getting data to this
API integration Work

Basic Qualification :

Additional Skills :

Background Check : Yes

Drug Screen : Yes

Notes :
Selling points for candidate :
Project Verification Info :
Candidate must be your W2 Employee :Yes
Exclusive to Apex :No
Face to face interview required :No
Candidate must be local :No
Candidate must be authorized to work without sponsorship ::No
Interview times set :Yes
Type of project :
Master Job Title :
Branch Code :

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